Recruiters spend hours each week sourcing candidates and vetting them for the right fit. In a world where everyone is busy, it’s no wonder that many employers turn to automation as a solution to streamline their hiring process. Recruitment automation software tasks so you can spend more time focusing on higher-level responsibilities like interviewing and evaluating potential employees. Here are some helpful tips to help you get started with automation in your recruitment process.
Team up with your Hiring Manager
If you’re looking to automate parts of your recruiting process, it’s important to first partner with your hiring manager. Your hiring manager can help you prioritize tasks and determine the best use of your resources. Once you have their help, you can also look to your Hiring Manager Guide for more information on best practices for hiring and recruiting. Some organizations choose to bring on a third-party outsourcing supplier for some or all of their recruiting functions. Given the right situation, hiring outside of your department may be a good option for your business. Even if this is the case, it’s a good idea to partner with your hiring manager early on to ensure they support your efforts.
Create a list of tasks you want to automate
Think about which tasks you would like to see automated on a person-by-person basis. That way, you can build a list of relevant tasks and make sure they’re done right. It’s important to start small when it comes to automation. Too many changes at one time can cause more problems than they solve. Before investing a lot of time and resources into automation, make sure to test the waters with small pilots to make sure you’re on the right track. It’s also a good idea to consult with your HR team and make sure you’re following best practices.
Define your desired outcomes
Define the desired outcomes for each task you’re automating. For example, if you’re automating candidate screening, you want to make sure you’re measuring the success of your process. If you’re automating onboarding, you want to make sure you’re measuring the time it takes to get new hires up and running. Make sure to define desired outcomes for each task. You may also want to include a success metric, such as a percentage of candidates who pass each stage.
Invest in an employee referral program
Employee referral programs can help you get more hires, but they can also help you get more referrals. If you have an employee referral program in place, you can encourage your employees to recommend their friends and colleagues as potential hires. This can help you streamline the recruiting process and open up new opportunities for new hires.
Set milestones for your roadmap
Set milestones for each task on your roadmap. This will help you stay on track and ensure that each task is completed on time. This can be useful when you’re automating tasks, since you may need to make changes along the way. For example, you may want to start off with automating screening tasks like phone screens and in-person interviews. But as you start to see results, you may want to expand to include other steps in the hiring process. You may also want to incorporate automation into your onboarding process. Some companies have found great success automating onboarding tasks, like onboarding new hires. This can help you streamline the onboarding process and reduce the time spent on tasks that aren’t as high-value.
Ask new employees about their expectations
If there are any specific things you want your new hires to do or certain things that they should be aware of, give those a mention when you’re onboarding new employees. You can also ask new hires about their expectations during the onboarding process. This can help you identify potential red flags and make sure they’re aware of the bigger picture. If you have a team building culture and onboarding process, it can be helpful to ask new team members about their expectations and their experience onboarding. This can help you identify red flags and make corrections before they become problems.
While automation is a powerful tool for streamlining processes, you’ll want to make sure you’re not skipping steps along the way. A good way to ensure this doesn’t happen is to ask new hires about their expectations and onboarding experiences. These can help you identify red flags and make adjustments before they become problems.